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Financial Administrator

Financial Administrator - Great opportunity for a new graduate!

Ogilvy CommonHealth Worldwide, a WPP Health & Wellness company, is committed to creativity and effectiveness in healthcare communications, everywhere. Our global headquarters are in Parsippany, NJ, with additional hubs in New York, London, Paris and Singapore. We maintain multiple additional offices in markets critical to our clients' global aspirations. Ogilvy CommonHealth Worldwide provides marketing services including behavioral insights, content strategy and management, digital, interactive and new media services, marketing analytics and research, media planning and buying, medical education, payer marketing and market access, professional advertising and promotion, public affairs and relations, relationship marketing, sales training development, scientific communications, social media and social listening, and wellness and consumer advertising and promotion. The organization houses and maintains individual Ogilvy CommonHealth and Ogilvy Healthworld brand identities within the marketplace.

DESCRIPTION:

Ogilvy CommonHealth Worldwide, Client Financial Services (CFS), is looking for an energetic individual to serve as the primary billing & financial reporting interface with our clients. Customer Service skills, as well as strong communication, analytical, time management and excel skills are required for this position. The ability to be flexible but firm and able to enforce company policies & procedures is necessary in our fast-paced environment. Our dynamic department is looking for someone who can work independently as well as part of the team and possesses the ability to escalate issues and ask for assistance when needed. The right candidate must be a team player with a positive attitude and ready to bring your whole self to work.

RESPONSIBILITIES:

Depending on client assignment the well-organized individual will be responsible for the daily management of client finances including but not limited to:

  • Preparation, review and timely production of client invoicing using JDE Edwards
    • Ability to identify, communicate and address Invoice variances (which could include job setup errors, transactional anomalies, budget issues, etc.)
  • Accurate and timely job setup and maintenance
  • Ensure client contract compliance
  • Preparation & review of client financial reports (some reporting requires advanced Excel skills such as Vlookups & Pivot Tables)
  • Tracking of costs vs. client budgets
  • Leading monthly financial status meetings with internal teams
  • A/R collections, WIP review and resolution of unapplied cash
    • Ability to assess and identify items at risk of non-payment from clients (both A/R & WIP)
  • Organization of daily work as well as day to day maintenance of client records
  • Sarbanes Oxley Compliance
  • Review & enforcement of company policies
  • Special projects and assignments as needed
  • Collaborates with the other finance department staff to support overall department goals and objectives.

MINIMUM REQUIREMENTS

  • College degree required; Finance or Accounting focus a plus
  • Must be PC proficient and have solid experience in Microsoft Excel
  • The candidate must have strong verbal and written communication skills. Strong interpersonal and customer service skills along with the ability to problem solve and multi-task in a fast-paced environment, work under pressure and meet deadlines also required.
  • Time management is important in managing work load as well as meeting all client deadlines
  • Depending on client assignments this position may require travel to our 11th Ave NYC office for monthly meetings (limited to once or twice a month).
  • Experience with J. D. Edwards preferred but not Mandatory

We are an equal opportunity employer.



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